Privacy Policy

Effective November 10, 2026 · Version 2026-11-10.1. Rick Munoz, based in Colorado, USA, operates Gmail Pro and is responsible for the information described here. We are independent of Google and Apple. Contact us through Support, selecting Privacy or deletion request when appropriate.

Gmail features process mail locally

After an adult accepts the in-extension disclosure, Gmail Pro uses Gmail page elements to provide the tools you enable. This can include displayed messages and subjects, senders and recipients, account addresses, labels, read status, draft fields, and interface controls. The extension does not upload email bodies, subjects, attachments, recipients, BCC settings, label names or Gmail account addresses to our billing service. It does not request your Gmail password. Optional label cleanup reminders use a separate Google authorization as described below. Gmail continues to store and process mail and drafts under Google's own policies.

Mail features can use Gmail's controls to send, archive or move messages to Trash, change read status, move labels between parents, and adjust the native reading layout. Those completed changes can persist in Gmail after you disable or uninstall the extension. At your request, Copy email address writes the selected contact address to your device clipboard; your operating system or clipboard tools may retain or sync copied content.

Auto BCC sends a copy to the address you choose. It is off by default. The one saved address can apply across Gmail accounts and synced browsers. When you send a message with that BCC recipient, Gmail delivers the copy normally. That recipient is not our billing service. Use only authorized addresses, check every affected draft, and consider employer, client and personal confidentiality requirements.

Optional Google connection for label cleanup reminders

Label cleanup reminders start with three enabled switches for 3, 6 and 12 months, but API checks begin only after you choose Connect Google and authorize one Gmail account in this Chrome profile. Google grants read-only Gmail API access. The extension requests label IDs and names, the newest message ID in each supported label or view, its internal message date, and the connected account address. It does not request message bodies, subjects, recipients, headers or attachments for these checks. The broader read-only permission is required for Gmail's supported search queries; the implementation restricts response fields to the metadata just listed.

Google's APIs receive authenticated requests directly from your browser. Chrome's identity system manages access tokens. Tokens are not exposed to Gmail page scripts or sent to our website, Netlify or Stripe. Account-scoped label metadata, message IDs, timestamps, scan progress and dismissals remain in trusted local extension storage; they do not use Chrome Sync. This local cache normally refreshes after 24 hours while Gmail is open, or when you select Check now. Failed label checks are treated as unknown and are eligible to retry after five minutes. Labels removed from Gmail are removed from the next refreshed catalog. Disconnect clears the reminder connection, cache and dismissals from this browser and clears the extension's Chrome token cache. You can separately revoke Google's authorization in your Google Account settings.

Suggestions use email dates rather than the date you applied a label. Parent labels include all descendants. Empty labels with no children can receive an immediate suggestion. Hide affects only Gmail Pro's sidebar and requires your action; it does not delete labels or mail. Hidden paths remain in synchronized preferences until restored or removed. Dismissals persist locally until newer observed content starts a new reminder cycle or you disconnect. Switching all reminders off or withdrawing consent stops new checks; switching off retains the local cache so your choices can be restored.

Gmail Pro's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Google API data supports only the disclosed label cleanup feature and permitted security or legal purposes. It is not sold, used for advertising, sent to AI services or used to train models.

Preferences and Chrome Sync

Feature switches, appearance, BCC address, label names/order, and Gmail account addresses paired with hidden label or mailbox paths use Chrome's synchronized extension storage. If Chrome Sync is enabled, Google may transmit and sync these preferences between your signed-in Chrome browsers under Google's privacy policy. These settings are not anonymous. A hashed account identifier with a boolean also remembers an explicit reading-layout choice; hashing does not make a recognizable account identifier anonymous. It contains no message content or pane dimensions.

Use Chrome's settings to control Sync and its stored data. Feature preferences can remain when you pause features or deactivate a license. Those actions do not clear synced data or settings on other devices. We cannot remotely delete preferences from your browser, your Google account or your Gmail mailbox. Clear extension/site data and manage Chrome Sync on affected devices when removing locally controlled information; uninstalling does not reverse Gmail actions or guarantee removal of every synced copy.

Agreement and license records on your device

The current agreement versions, acceptance time and confirmation that an adult accepted for themselves or a permitted minor are stored locally in trusted extension storage. We do not collect a date of birth or a child's name through that step. A new browser or cleared acceptance record requires agreement again. A material version change pauses mail features until the new disclosure is accepted. An acceptance record is local evidence and is not a verified identity record or a separately uploaded consent log.

License keys, random purchase tokens, Checkout references and recently verified subscription status also use local extension storage restricted to trusted extension contexts, rather than Chrome Sync. Gmail content scripts receive only agreement or subscription status, not your private license key. Keep your license private: it is a credential that can open billing management. Deactivate this browser removes its billing activation and purchase recovery data, but not synced preferences or your subscription.

Free access and optional earlier-purchase management

The current free release does not require payment details, a license or a subscription, and does not make automatic subscription checks to enable mail features. The homepage does not start Checkout or store purchase credentials for free access. Accepting the extension disclosure does not authorize payment. The following billing practices apply only if you manage or recover an earlier purchase, contact us about it, or separately choose a future paid offer.

Stripe processes Checkout, payment methods, billing contact information, receipts, invoices and subscription management under Stripe's privacy policy. We do not receive full card numbers or card security codes. We and our service can access relevant customer, transaction and subscription records held by Stripe to provide access, handle billing and support, prevent fraud and meet legal duties.

Our Netlify-hosted service receives the selected plan and random purchase token or its hash, Checkout references and a license credential when needed. It sends the plan and hashed token to Stripe and checks subscription/payment status. Stripe Checkout requires affirmative terms acceptance for new purchases; the Checkout record includes the consent result and legal versions, and subscription metadata identifies the offered versions. Historical purchases without that step are not represented as having accepted it. There is no separate Gmail mailbox account with us.

For earlier purchases, saved-license management, activation recovery, refresh and troubleshooting can contact the billing service. Historical paid releases normally cached verified access for six hours, up to 24 hours and no longer than the applicable trial or paid period. The current free release does not use that paid-access lease to enable mail features. Requests use HTTPS. Hosting infrastructure receives ordinary network information, including IP address, request metadata and device/browser information. IP addresses support rate limits and security operations. We do not request GPS access or build location profiles.

Website storage, clipboard and support

Earlier website Checkout recovery uses this tab's session storage to retain a random purchase token, selected plan, Checkout reference and verified license so the same tab can recover a purchase. Closing the tab or clearing site storage can remove recovery data. Credentials are not put into purchase URLs. Save your license privately. Copy license writes it to your device clipboard when you request it; consider clipboard history and syncing tools. The subscription-help form sends a license over HTTPS to open Stripe's portal and does not save it in site storage.

Netlify hosts the website and service. A support form stores the email, topic and message you submit in Netlify Forms so we can respond. Messages to the publisher email shown in the Chrome Web Store are handled in the operator's Gmail inbox. Read Netlify's privacy policy for its hosting practices. Do not submit mailbox contents, passwords, full payment details, confidential third-party information or license keys in support. We do not include behavioral analytics or advertising cookies; necessary browser storage supports the functions just described.

Purposes and sharing limits

We use information only to deliver requested features, store chosen preferences, verify subscriptions, record agreement, handle support, protect the service, resolve disputes and meet legal obligations. We do not sell personal information, share it for cross-context behavioral advertising, build advertising profiles, use mail to train AI, or keep a history of your clicks, scrolling, shortcut keys or browsing. Where a law requires an opt-out of sale, targeted advertising or similar sharing, we do not conduct those activities, including for browsers sending Global Privacy Control.

Providers receive the information necessary for their roles, as described above; mail content is not provided to them by our billing service. We may disclose information we actually control when legally required, to protect legal rights or prevent fraud, or when you specifically request it. We do not authorize unrestricted sale or transfer of covered user data in a business transaction. Any allowed transfer must comply with applicable law and Chrome's Limited Use requirements, including prior explicit user consent where required.

Where a legal basis is required, we rely on performing the service contract for requested features and billing; legitimate interests for proportionate security, abuse prevention and responding to inquiries; legal obligations for required records; and consent where law requires it. You can withdraw consent for future mail-feature processing by using Pause Gmail Pro and withdraw consent or disabling/uninstalling the extension. Withdrawal does not invalidate lawful earlier processing or itself cancel billing. Do not enable a feature if required authorization is absent.

Retention and security

Local and synced settings remain under your browser/Google controls until removed. Website purchase recovery lasts in the current tab until cleared or removed by the purchase flow. Stripe retains customer, transaction, subscription and Checkout records under its policies and applicable requirements. We retain support records only as reasonably needed to resolve requests, operate support, address disputes and satisfy legal duties; hosting/security logs follow the provider's configured retention. We do not promise an unverified fixed deletion period or that deleting one record erases all providers' records.

We use HTTPS, restricted extension storage and limited service access, but no system can be guaranteed completely secure. Protect your device, Google account, license and clipboard. If we become aware of an incident affecting information we control, we will take appropriate steps and provide notices required by law.

Your rights and requests

Depending on your location, you may have rights to access, correct, delete or receive a copy of personal information, restrict or object to processing, withdraw consent, or appeal a denied request. Use Support with the request and contact email; identify an appeal if applicable. We will verify identity proportionately, respond within applicable legal deadlines, explain any lawful exceptions and avoid discrimination for exercising rights. Do not send identity documents or secrets unless a secure, necessary verification method has been arranged. You may complain to your local privacy regulator; Colorado residents may contact the Colorado Attorney General.

We can handle only information we control. Contact Google for its mailbox/Sync records and use local browser controls for device storage. We will assist with relevant provider-held records as required, but legal/accounting or dispute records may need to remain. Use Manage subscription to cancel renewal before removing access credentials. Cancellation, privacy requests and support do not require renewed consent to mail features.

Minors and international use

Gmail Pro is a general-audience tool for users 13 and older, with an adult accepting and authorizing use for minors. It is not directed to children under 13, and we do not knowingly collect their personal information. If you believe an under-13 child has provided information, disable the extension for that child and contact Support so we can investigate and address records we control.

The operator is in the United States, and Google, Stripe and Netlify may process their respective data in the United States and other countries. Applicable privacy protections can differ by country. This notice does not waive local rights or claim that consent alone satisfies every international-transfer requirement. Additional legally required safeguards or notices must apply where relevant.

Chrome Web Store Limited Use

Gmail Pro's use of information received through Chrome APIs follows the Chrome Web Store User Data Policy, including the Limited Use requirements. Covered data is used only for prominently disclosed user-facing features and permitted security or legal purposes. Human access to covered data, and any permitted transfer, is limited to the exceptions allowed by that policy, including affirmative agreement where required. Billing and support are separate from local Gmail mail processing.

Changes and contact

We publish the version and effective date here. Material changes require appropriate notice and, where required, fresh affirmative consent before the affected handling begins. We will not treat silence or continued installation as acceptance of a materially new use of covered data. Save or print this page; this version remains at its permanent address. Contact Rick Munoz through Gmail Pro support.